The Educational and Scientific Program coordinator oversees all programme coordination aspects of EFIC’s major live educational and scientific projects, namely its scientific congress (‘Pain in Europe’) and Virtual Pain Education Summit.
For background; the scientific congress and summit takes place biennially on alternate years. The congress has a faculty of around 300 people, with 6-8 parallel sessions across 3 days. The organizational cycle lasts between 18 and 24 months. The summit usually has a faculty of around 70 people with around 50 sessions over 2 days. The summit involves a blend of pre-recorded sessions and live Q&As and has an organizational cycle of around 9-12 months.
Key responsibilities
Oversee and support the programme coordination for the scientific congress and Virtual Pain Education Summit, working with the Programme Committee Chairs to:
- Oversee all speaker and chair coordination and communication to ensure directions from the scientific programme committee are executed clearly.
- Continuous liaison with the chair and members of the programme committee, moderators, speakers and the PCO and technology providers
- Follow up on all speaker changes or cancellations and communicate immediately with the Chairs to find a solution.
- Administrative tasks related to speaker training and programme development meetings.
- Support the administration of key congress processes and milestones such as the submitted workshop review, the abstract review, poster presentation formats, and special workshop format development.
- Coordinate with the EFIC communications team to ensure all programme updates are integrated within communication and marketing plans.
- Represent the SPC and programme development aspects within EFIC meetings including regular staff meetings and Executive Board updates.
- Support the development of the post-congress survey.
Skills and Profile
Essential
- Impeccable language skills with a fluent command of both spoken and written English.
- Strong organizational skills and ability to handle multiple tasks and priorities while demonstrating excellent time management.
- Meticulous eye for details.
- Resourceful, self-initiated, takes ownership of job tasks, and ability to work independently, self-disciplined.
- Proactive disposition, with an energetic, driven growth mindset.
- Advanced administrative and computer skills, including excellent knowledge of Microsoft Office suite, familiarity with online meetings tools, survey tools and familiarity with congress speaker management platforms.
Desirable
- Experience of working with learning management systems such as Moodle.
- Scientific background
- Familiarity with home-recording practices and virtual event management.
Experience
- 3-5 years of relevant work experience within the area of events, academic training management or similar. Experience with the organization of virtual and hybrid online events would be considered an advantage.
- Experience in coordination of large-scale operations. The job requires coordination with 300 speakers.
- Ideally holds a professional or academic bachelor degree.
Work place
Job can be done remotely or from the EFIC office in Brussels.
Contract
We are seeking a self-employed consultant.
About EFIC
The European Pain Federation EFIC® is a multidisciplinary professional organisation in the field of pain research and medicine, consisting of the 39 chapters of the International Association for the Study of Pain (IASP®) in Europe. Established in 1993, The European Pain Federation EFIC constituent chapters represent close to 20,000 physicians, basic researchers, nurses, physiotherapists, psychologists and other healthcare professionals across Europe, who are involved in pain management and pain research.
About the EFIC Congress
Our biennial congress give access to leading lecturers and a scientific programme consisting of the latest evidence-based and best-practice-based medicine in all relevant disciplines in the field of pain management. The 14th Congress of the European Pain Federation, Pain in Europe XIV, will take place in Lyon, France, from 24 April to 26 April 2025. This major biennial gathering brings together the most recognised experts in the field of pain medicine to exchange knowledge, ideas, and the latest advances in the field.
About the EFIC Virtual Pain Education Summit
Our biennial virtual pain education summit is a purely educational event for clinicians working in the field of pain management. A multi and inter-disciplinary programme with content tailored towards physicians, nurses, physiotherapists and psychologists. Accessible anywhere via a virtual platform – taking place in 2026.
For more details and application, please send your CV to Inbar Caspi, inbar.caspi@efic.org.
