#EFIC2025 Abstract Submission

• Three main categories: B (basic research), T (translational), C (clinical). 
• Abstracts will be grouped by sub-categories and topics.  
• Click here to view the topics under which proposals should be submitted.
• Please note that single case studies with concept of n=1 design will also be considered.

It is possible to submit an abstract to #EFIC2025 if your research is not yet completed at the time of submission but will be complete at the time of the poster’s presentation at the congress. If this is the case, please do the following:

• In the abstract submission system you will see two sections labelled ‘results’ and ‘conclusions’.
• If results are not yet available, you should indicate that the project is not yet complete and indicate when it is expected to conclude.

If a second call for abstracts is opened nearer the time of the congress, you will have the option, if preferred, to provide an updated abstract with results and conclusions.

• Only accepted abstracts of fully registered presenters will be included in the final scientific programme.
• The presenting authors are expected to attend the Congress in person and present their poster.
• Presenters are requested to settle their registration payment by Saturday, 1 March 2025.
• If the presenting author is registered but unable to attend the meeting, the poster can be presented by a registered co-author.
• If you are presenting more than one poster, each poster will be scheduled in a different poster presentation session, or you will be asked to indicate another registering author to present.

• All abstracts submitted online will be reviewed by the Scientific Programme Committee.
• Abstracts should be submitted via the on-line submission system only; upon submission a confirmation of submission will be issued. abstracts submitted by fax or email will not be reviewed.
• Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
• All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a professional medical/scientific for publication. EFIC will not edit or correct the text and it will be posted online as submitted.
• The abstract should not have been published and presented at a previous EFIC – Pain in Europe conference.
• To correct an abstract that has already been submitted or to submit another abstract, please use the log-in and password which you received when you submitted your original abstract. This will enable you to access the previously submitted abstract/s or to submit an additional abstract/s.
• The presenting author is required to ensure that all co-authors are aware and consent to of the abstract and poster publication at the EFIC Congress.
• After your abstract submission, you will be sent an automatic email confirming your successful submission. If you do NOT receive this confirmation email, please contact efic-scientific@kit-group.org 

PREPARATION GUIDELINES

Abstracts must be submitted in English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university scientific publications office (or other similar facility) or by a copy editor, prior to submission.

Before you begin, please prepare the following information:

1. Presenting author’s information: (please note that the presenting author’s contact information (name and email address) will be used for further contact and verification of registration.)
   • Full name
   • Academic title and field of practice
   • Contact information (affiliation, email address, telephone number)
   • Number of years since PhD (< or ≥ 5 years)
2. Author and co-authors’ details:
   • Full name
   • Academic title and field of practice
   • Contact information (affiliation, email address, telephone number)
   • Number of years since PhD (< or ≥ 5 years)

SUBMISSION GUIDELINES

1. Presentation type: Poster
2. Abstract title – limited to 25 words in UPPER CASE
3. Abstract body – limited to 250 words, including acknowledgements. (Please note: word count is affected when graphs/tables/images are included. We recommend using word-processing software, for example, Microsoft Word, for editing your abstract and counting the number of words.
4. Abstracts should be structured as shown below: (Abstracts that are not conforming to this structure will be rejected.) 
   • Background and aims
   • Methods
   • Results
   • Conclusions
5. Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word appears the first time.
6. Use generic names of drugs. Express numbers as numerals.
7. Abstract Topics – abstracts will be grouped into scientific/medical topics in accordance with the list of main topics. Please use the appropriate fields in the abstract submission form to list the topic most suited to your abstract. Although we will try to honour your preferences, this cannot be guaranteed. To preview the topics, please click here​.
8. Tables – A maximum of 3 tables of up to 10 rows x 10 columns can be included per abstract.
9. Target audience: You will be asked to select the audience groups that will be most interested with the topic of your poster. You can select multiple groups. This information will be used to generated tailored tracks within the scientific programme.
10. Graphs and images – Pictures/Graphs: Authors can include a maximum of 3 pictures/graphs. The maximum file size of each picture/graph is 500 KB.
    The maximum pixel size of the graph/picture is 600(w) x 800(h) pixels.
    You can upload graphs and images in JPG, PNG and GIF format only.
11.  

Selected paper posters are presented in guided poster walks in the Poster Area during the lunch break. Chairs will lead a group of interested people around selected posters. During the walk, presenters will have a few minutes to present and answer questions. 

• Are you interested in participating in a poster walk?
• Does your abstract have an industry perspective?
• Do you wish to be eligible for a poster prize?
• If selected, would you like to give an oral presentation* in addition to the poster presentation?

*Oral presentation will be held on the first day of the Congress: Thursday, April 24 2025.

Disclosure of financial relationships that the author(s) may have with the manufacturer/supplier of any commercial products or services related to the work should be indicated in the appropriate box on the abstract form. 

All abstracts will undergo review by Scientific Programme Committee. The Scientific Programme Committee will decide the final method of presentation. Notifications regarding status will be sent in September 2024.

Please find an overview on the different options of presenting your poster here:

The European Pain Federation EFIC has limited funding to provide aid to applicants from low resource and currency restricted countries. The financial aid coverage varies and may include accommodation, possible help in costs towards travel and daily expenses. Find out more here.

As the European Pain Federation EFIC aims to encourage communication and collaboration at European level, applicants from European countries will be prioritized. However, applications from outside of Europe will also be considered. Candidates presenting a poster will be highly ranked. Those from developing countries will be also be given preference, however all applications will be considered on their individual merit and reasons given. You will require support from your head of department.

Financial aid application is now closed.

We invite you to watch this webinar on how to submit an abstract to an EFIC Congress. Watch it here: